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1. Acceptance of Terms

By registering for Bryan Youth Sports programs, you agree to abide by these Terms and Conditions. These terms govern your use of our services, website, and participation in our sports programs.

2. Registration and Participation

2.1. Eligibility: Participants must meet age, grade, and other eligibility requirements specific to each program.

2.2. Registration: All participants must complete the registration process, including form submission and fee payment.

2.3. Accurate Information: You agree to provide accurate and complete information during registration.

2.4. Parental Consent: Participants under 18 years of age must have parental or guardian consent to participate.

3. Fees and Payments

3.1. Payment: Registration fees must be paid in full by the specified deadline.

3.2. Refunds: Refund policies vary by program and are specified at registration.

3.3. Financial Assistance: Limited financial assistance may be available based on need and availability.

4. Code of Conduct

4.1. Sportsmanship: Participants, coaches, and spectators are expected to demonstrate good sportsmanship at all times.

4.2. Behavior: Disruptive, disrespectful, or dangerous behavior may result in removal from activities without refund.

4.3. Rules Compliance: Participants must follow all rules specific to their sport or program.

4.4. Coaches and Volunteers: Coaches and volunteers must complete required background checks and training.

5. Health and Safety

5.1. Medical Information: Parents/guardians must provide accurate medical information and emergency contacts.

5.2. Injuries: Bryan Youth Sports is not responsible for injuries sustained during participation in activities.

5.3. Medical Release: Registration includes consent for emergency medical treatment if needed.

5.4. Equipment: Participants must use proper equipment as required for each sport.

6. Weather and Cancellations

6.1. Cancellations: Activities may be canceled due to inclement weather or facility issues.

6.2. Notifications: Cancellation notices will be sent via email or other communication methods provided during registration.

7. Photo and Media Release

By registering, you grant Bryan Youth Sports permission to use photographs, video, or audio recordings of participants for promotional purposes without compensation.

8. Website Usage

8.1. Account Security: You are responsible for maintaining the confidentiality of your account credentials.

8.2. Prohibited Activities: You may not engage in any activity that disrupts or interferes with our website functionality.

9. Amendments

Bryan Youth Sports reserves the right to modify these terms at any time. Continued participation constitutes acceptance of any modified terms.

10. Contact Information

For questions about these terms, please contact Bryan Youth Sports administration.

Last Updated: May 17, 2025

This Privacy Policy explains how Bryan Youth Sports ("we", "our", or "us") collects, uses, and protects your personal information when you use our website, register for our programs, or participate in our activities.

1. Information We Collect

We collect information that you provide directly to us, including:

• Personal information (name, email address, phone number, mailing address)
• Child/participant information (name, age, grade, school, medical information)
• Emergency contact information
• Payment information
• Photographs and videos from events (with consent)
• Volunteer and coaching information

2. How We Use Your Information

We use the information we collect to:

• Process registrations and manage program participation
• Communicate about programs, schedules, and events
• Process payments and manage financial records
• Provide emergency services when necessary
• Improve our programs and services
• Comply with legal obligations

3. Information Sharing

We may share your information with:

• Coaches and program administrators (on a need-to-know basis)
• Service providers (registration platforms, payment processors)
• Medical personnel (in case of emergencies)
• Government agencies (when legally required)

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

4. Data Security

We implement reasonable security measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction. However, no internet or electronic transmission is ever fully secure or error-free.

5. Data Retention

We retain your information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

6. Children's Privacy

We collect information about children under 13 only with the express consent of a parent or guardian. This information is used solely for program registration and administration purposes.

7. Your Rights and Choices

You have certain rights regarding your personal information:

• Access and update your information through your account
• Opt-out of certain communications
• Request deletion of your account (subject to retention requirements)
• Withdraw consent for photo/video use

8. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to enhance user experience and collect information about how the website is used. You can manage cookie preferences through your browser settings.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on our website or sending you an email notification.

10. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:
Bryan Youth Sports
Email: info@bryanyouthsports.org

Last Updated: May 17, 2025